INTERSOS sta selezionando un/a Emergency Coordinator da inserire nella sua operatività in Libano. Durata 6 mesi. Tipo contratto: Co.co.co. Scadenza candidature 17/10/2024
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Code: SR-34-9145
Duty station: Beirut with frequent travels
Starting date: 21/10/2024
Contract duration: 6
Reporting to: Head of Mission
Functional Supervisor: Program Coordinator
Supervision of: Emergency Response Team
Type of Duty Station: Non-family duty station
General context of the project
The Emergency Coordinator will be responsible for the overall support of emergency response operations including the kick off and managing the implementation of emergency projects to respond to the consequences of the crisis situation in Lebanon since October 2023 which worsened in September 2024. As of 26 September, IOM has mapped that nationwide more than 200,000 individuals have been displaced with numbers continuing to raise. INTERSOS has started to respond to the needs of displaced persons and host communities immediately, through multi-sectoral interventions, including but not limited to: distribution of NFI Kits, Dignity Kits, Hygiene Kits, Core NFIs, and conducting Rapid Needs Assessment. INTERSOS operates across the most affected locations along with providing PFA, Psycho-social support and individual case management to displaced individuals residing in temporary shelters and hosted by local communities. Moreover, INTERSOS is also intervening in the Shelter sector, with kit distribution and partitioning of identified sites hosting IDPs, and positioning itself to respond also to WASH needs. Finally, INTERSOS is starting up the technical assessments to respond in case of large-scale escalation and expansion of the conflict.
General purpose of the position
In close collaboration with the Coordination team, define and plan emergency response objectives and priorities, identifying humanitarian needs, analysing context and humanitarian issues at stake, risks and constraints and calculating human and financial needs. Contribute, in collaboration with Head of Mission, Country Programme Coordinator and Technical Coordinators, to the implementation of activities in the field and internal coordination among relevant team members in order to efficiently ensure objectives are met and improve the targeted population’s humanitarian situation.
Main responsibilities and tasks
- Represent INTERSOS within the emergency response teams and stakeholders. In close consultation with the Head of Mission, Country Programme Coordinator and the Head of Bases, develop institutional contacts with local government and national partners at projects level (civil society, NGOs, sectors focal points, local authorities, Ministry representatives, UN agencies and donors, etc.) in order to coordinate INTERSOS activities and ensure their greater effectiveness within the local context.
- Observe the political and humanitarian situation in the program region in order ensure that INTERSOS’ charter, policies and image are respected with regards to national employees, populations, authorities and partners.
- Together with the Coordination and programme teams, evaluate needs by identifying the population’s status, analysing the context (environment, actors involved, etc.) population movement, emerging needs and associated risks and constraints in order to define priorities and tailor planning and to calculate material, human and financial resources needed.
- Propose and carry out exploratory missions and rapid assessment related to INTERSOS emergency response in the country, when requested by the Senior Management Team (SMT), in order to better comprehend context, priorities, constraints and population needs and design new project proposals and/or projects’ revision.
- Prepare regular updates of project work-plans and related financial plans, ensuring timely and quality implementation in compliance with INTERSOS and donor guidelines and in line with the projects and overall sectoral strategies.
- Steer and supervise the implementation, monitoring and evaluation of the emergency response programme in collaboration with the team, monitoring risks and threats, assessing progress made and detecting deviations and promptly proposing corrective actions. Flag emerging issues, challenges and promptly coordinate with SMT to propose efficient and timely solutions.
- Regularly provide reporting to the Head of Mission and other SMT members on projects’ evolution and propose corrections if needed.
- Elaborate the programme institutional memory, keeping written records of individual projects and disseminating information internally about achievements, challenges and lessons learned.
- In coordination with the HR department and relevant Coordinators, plan and organise the organizational charts, distribute tasks and workload among the teams, guiding their comprehension of the issues linked to the projects and the Mission through regular working meetings and feedback, in order to ensure an efficient deployment of the resources and the achievement of the expected goals.
- In coordination with the HR department and other relevant managers, contribute to ensuring proper application of HR policies and processes (recruitment, training, briefing/debriefing, evaluation, staff development, etc).
- In coordination with the HR department and relevant managers, identify training needs, build the capacity, coordinate, supervise and motivate staff, provide ad hoc training sessions and on-the-job training, individual follow up and coaching.
- Contribute, with the support of key protection staff, to ensure programme staff are trained on INTERSOS PSEA/CP Policies and that these policies are respected in the area of responsibility.
- Contribute to the programme team recruitment process screening CVs, correcting tests and conducting interviews when needed.
- Inform the field team on the instructions given by the SMT, promoting fluent, smooth written and oral communication and information flow and ensuring confidentiality.
- Contribute to ensuring INTERSOS security and safety protocols are fully respected in order to ensure safe working conditions for the project staff; report any issues of concern to the Head of Mission and other relevant Managers.
- Ensure the project staff respect INTERSOS rules and regulations, and adheres to INTERSOS Fundamental Charter Values and Code of Ethics, PSEA and CP Policies.
- Constantly monitor financial supervision of expenditure.
- Regularly monitor the mission financial journal and status of purchase requests and associated procurement ensuring the financial plan is constantly updated and project burn rate is on track.
- Contribute to supervising logistical orders and project procurements, in order to ensure efficiency and early detection of obstacles and delays.
- Produce monthly internal reports and elaborate mid-term and final reports according to donor rules and regulation and INTERSOS Project Appraisal Tool, ensuring accurate data collection and timely submission.
- Conduct regular field visits to the project locations to ensure the quality of the intervention in compliance with the internal and donors’ standard
- Guarantee close coordination and interaction with the other Program Managers and Technical coordinators deployed in the mission, in order to ensure consistency and harmonization of modalities of implementation, tools, approaches etc.
- Any other task that may be requested by the Head of Mission.
Required profile and experience
Education
Master’s degree in humanitarian action or international development, international relations or other relevant subject, or equivalent experience.
Professional Experience
- 4 to 6 years relevant work experience in the humanitarian sectors
- Previous experience in managing multi-sectoral programmes
- Previous experience in emergency response management and coordination is considered an asset
- Previous experience in Distribution is considered an asset
Professional Requirements
In-depth knowledge of Project Cycle Management
Languages
Fluent English (written and spoken)
Knowledge of Arabic is an asset
Personal Requirements
- Ability to take initiative and work autonomously
- Ability to achieve results effectively, considering the need for speed, scale and quality
- Strong organizational and problem-solving skills with analytic approach
- Capacity to cope with stressful situations
- Strong interpersonal skills and demonstrated ability to establish effective working relations with staff and other stakeholders
- Ability to integrate and work well within multi-ethnic and multicultural teams
- Ability to develop and maintain collaborative and positive relationships
- Flexibility to live and work in uncomfortable premises
HOW TO APPLY:
Interested candidates are invited to apply following the link below: https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/65451c2a900b8d0028d0133c/
Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.
