AICS SEDE DI ADDIS ABEBA sta selezionando un/a Administrative Expert/Esperto Amministrativo per progetti di Cooperazione Delegata UE da inserire nella sua operatività in Etiopia. Durata 24 mesi. Tipo contratto: Tempo det. Scadenza candidature 07/02/2024
Under close coordination and, in any case, under the supervision of the Manager of reference and/or the Head of Office, he/she may be called upon, in connection with one or more Cooperation Projects, to:
– oversee the overall administrative-accounting management of the assigned Cooperation Projects;
– prepare and process the administrative documentation necessary for the proper management of the Projects under his/her responsibility;
– assist in the preliminary investigation and drafting of agreements and contracts within the scope of the Projects of competence;
– prepare and draft the documents of payment related to the Projects of competence;
– handle the management of necessary documentation related to banking institutions;
– assist in the payment of tax and social security obligations;
– assist in the proper administration and management of the funds of the Projects of competence;
– ensure the correct and timely accountancy update of the Projects of competence, undertaking the necessary recordings on AICS softwares in a timely manner;
– prepare administrative-accounting, interim and final reports;
– assist, to the extent of competence, in the drafting of technical Project documents (plans, operations, variations, financing proposals, etc.);
– assist in the drafting of tender documents for the procurement of goods, works and services;
– check financial plans and verify statements, interim and final, prepared by the partners of the Projects;
– assist in the preparation of the budget, headquarters budget and any other accounting document required by AICS regulations;
– assist in the proper management of goods procured under the Projects of competence by providing assistance in the hand-over processes;
– conduct periodic visits to the areas of intervention to carry out monitoring activities and/or to acquire information and elements useful for carrying out the activities of competence;
– perform inspections, measurements, surveys and verifications also with reference to the execution of contracts for the supply of goods and services;
– provide assistance and ensure coordination with AICS Rome;
– participate in meetings, gatherings, other initiatives however related and/or inherent to the Projects of competence;
– perform any further activities demanded in relation to the qualification held as deemed necessary by the Manager or Head of Office.
Essential Requirements:
- Being at least 18 years old;
- Being medically fit for employment;
- Full enjoyment of political and civil rights;
- Not having reported, in the three-year period preceding the date of expiry of the present vacancy announcement, an insufficient performance assessment (“scarce” or “insufficient”) in the framework of employment contracts signed with AICS;
- Not being subject to legal actions concerning the application of preventive measures, both in Italy and abroad;
- Not having been dismissed, dispensed, declared lapsed or fired from employment in a Public Administration, both in Italy and abroad;
- Having a Master’s Degree / Specialist Degree / Old Italian system degree or comparable foreign qualification relevant to the vacancy position or Master’s Degree / Specialist / Old Italian system or comparable foreign qualification in another sector accompanied by at least 5 years of experience in the vacancy position. Alternatively, possession of a Bachelor’s degree / First level degree or comparable foreign qualification relevant to the vacancy position accompanied by at least 3 years of experience in the same position or Bachelor’s degree / First level degree or other comparable foreign qualification in another sector accompanied by at least 8 years of experience in the vacancy position of the selection notice;
- Possession of proven experience of at least 5 years on administrative, financial and procurement tasks on Cooperation Development Programmes;
- Proficiency level in written and spoken English (C1 Level – Common European Framework of Reference);
- Proficiency level in written and spoken Italian (C2 Level – Common European Framework of Reference);
- Knowledge and consistent effective use of IT office suite applications.
Preferential requirements:
- To have gained at least 2 years’ experience at foreign offices of the DGCS/MAECI and/or AICS in positions comparable to that envisaged in this Notice;
- To have professional experience as administrator in a European Union funded programme
- To have professional experience in Ethiopia;
- To possess a knowledge of the Italian and English languages equivalent to a level of the Common European Framework higher than that provided for in the essential requirements referred to in the art. 2, point 2.1, letter i and j) and to possess of knowledge on IT skills related to the programme;
- To have proven experience on International Procurement regulations, such as European Union PRAG.
- To be in possession of post-graduate specialization Master’s Degree (i.e. II Level Master’s Degree) related to the vacancy position.
Gross annual salary: € 46.159,00
Gross annual allowances (recognized only if the tax residency of the employee is not established in Ethiopia): € 56.193,00
