AVSI – Operation Manager – Sud Sudan

Fondazione AVSI sta selezionando un/a Operation Manager da inserire nella sua operatività in Sud Sudan. Scadenza candidature 22/10/2019

Operation Manager – Sud Sudan

Title: Operation Manager South Sudan

Country: South Sudan

Duty Station: Juba, South Sudan

Closing Date: 22/10/2019

Period: 1 year (renewable)

Starting Date: ASAP

Reporting to: AVSI South Sudan Country Representative

Main objective:

Under the lead of the Country Director, Play a key role in the development and implementation of the country programme direction and strategy
Ensure compliance with AVSI policies and local laws including NGO law, tax, employment, Health & Safety, Insurance and any other applicable laws, providing a framework for effective policy implementation
Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators
Comply and support the implementation and correct application in all AVSI South Sudan offices and field bases of all Procedures (South Sudan Operations Manual) and guidelines and actively engage in problem solving through informed and innovative solutions
Represent AVSI in technical forums and to donors and other external stakeholders (including the media) as requested by the Country Director
Understand and uphold AVSI core values and behaviours (focus on outcomes, initiative; integrity, accountability, and realizing potential) and ensure their adoption and implementation by all staff

Specific duties:

As a member of the Strategic Management Team

Under the lead of the Country Director, to play a key role in setting /developing as well as implementing policy and strategic direction of the country programme
To actively engage in problem solving through informed and innovative solutions
To comply and support the implementation of all procedures and guidelines
To support AVSI teams in delivery of quality programmes through coordination, advice, information sharing & analysis
To co-ordinate activities between all field sites in South Sudan and the country office in Juba

Operational Management

Represent AVSI South Sudan in technical forums and to donors and other external stakeholders (including the media), when requested by the Country Director
Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle and AVSI’s systems, policies and procedures
Ensure compliance by providing a framework for effective policy implementation
Ensure the developing and implementation of annual departmental plans (finance and administration, HR, Logistic) in line with AVSI HQ policies
Work closely with the Country Director, Logistics, HR, Administration Managers as well as Program Managers to ensure quality programme implementation
Maintain grant management database and oversee grant management including timely reporting in line with the relevant donor contracts and compliance requirements
Ensure adherence to timelines for all relevant proposals and review as necessary
Line-manage the AVSI Project Coordinators to ensure that appropriate management, administration, personnel, logistic, finance, and communication systems are in place and followed
Coordinate activities and maintain continuous communication flow between the field sites and the country office in Juba
Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, Country Director, local stakeholders and project partners
Through regular field visits and good communication with field sites provide sound technical advice on the operational aspects of project management i.e. logistics, HR, finance and administration

Programme Development

Ensure all relevant authorities are included in the planning and implementation of projects as appropriate
Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and financial staff
Proactively contribute to programme development and strategy

Logistics/Finance/Administration

Ensure all projects adhere to AVSI’s systems and procedures (administrative, financial and logistical) so that effective and efficient support functions contribute to improvement of programme quality
Ensure that project implementation meets donor compliance requirements
Together with the Administration and Finance Manager, Logistics Manager and Human Resources Manager, provide the Project Coordinators the necessary support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently
Ensure AVSI in complies with all legal and bureaucratic requirements in country
Support field sites in the timely preparation of projected expenditures each month (cash book management) and discuss/analyse monthly Financial Planning and reports
Exercise accurate budget control and ensure financial management at project sites are in line with relevant project proposals
Oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary
Ensure that an overview of project spending and financial reporting is maintained and
provide advice and assistance whenever required

Human Resource Management

Plan national and international staff requirements and liaise with the Human Resource Manager
Work with Country Director to maintain up-to-date job descriptions for international staff
Together with the HR Manager and Project Coordinators prepare and maintain job descriptions for national staff
Ensure that AVSI’s staff policies and procedures are understood and correctly followed
In liaison with the Country Director ensure that new members are adequately briefed on arrival in the Country and Field offices and debriefed when departing
Together with HR Manager and Project Coordinators ensure a robust recruitment and selection process and a legally compliant disciplinary and dismissal procedure is established for national staff

Representation

With the Country Director’s approval, represent AVSI to donors, local institutions and authorities, NGOs and other parties as necessary

Essential Requirement:

University degree in Business Administration, Economics or equivalent
2 years of experience in development/Humanitarian context
At least 2 years of experience as finance/administration manager
Proficient knowledge of English (written and oral)
Proficient knowledge of the standard IT software
Strong capacities of financial management and planning
Leadership and training skills
Corporate managing and organizational skills
Capacities of managing of external audits

How to apply:

Send your CV by email to humanresource@avsi.org Please, specify in the subject of the mail the code of the position you are applying for. Only short-listed candidates will be contacted.

Code: 3619-OM-SUD

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