La ONG sanitaria CCM sta selezionando un/a Desk Amministrativo e un/a Country Procurement and Logistics Coordinator per la sua operatività in Sud Sudan. Scadenza candidature 31 agosto 2018
DESK AMMINISTRATIVO E AMMINISTRAZIONE DEL PERSONALE
Luogo: Italia, Torino presso sede CCM, Via Ciriè 32/E
Tipo di incarico e inquadramento: Contratto subordinato 40 ore settimanali
Durata del contratto: Tempo determinato 12 mesi, con prospettive di rinnovo
Inizio incarico: Entro fine Settembre 2018
Termine per l’invio delle candidature: 31 Agosto 2018
Responsabilità della posizione
Assicura alla sede di Torino il corretto svolgimento dei principali processi amministrativi, finanziari e di controllo di gestione
Supporta il responsabile amministrativo nella redazione del bilancio annuale e di altri report
Si occupa di tutte le registrazioni contabili relative all’ufficio CCM di Torino
È responsabile della redazione dei rendiconti finanziari verificando la riconciliazione tra i rendiconti presentati al donatore e i dati inseriti in contabilità
Elabora i consuntivi periodici ai fini del reporting interno coerentemente con le esigenze di controllo
Monitora l’andamento dei costi di struttura del settore
Gestisce lo scadenziario e si occupa dei pagamenti in Italia
Gestisce le casse dell’ufficio di Torino in euro e valuta
Si occupa dell’archiviazione dei documenti contabili dell’ufficio CCM di Torino
Si occupa di supportare e valutare i budget formulati nelle proposte progettuali e degli eventuali rischi
Si occupa di valutare i contratti che CCM deve firmare e la loro coerenza con l’offerta presentata sia dal punto di vista fiscale, legale
Assicura la predisposizione dei contratti del personale assunto
Gestisce i rapporti con il consulente del lavoro in merito ad assunzioni, proroghe e cessazioni
Assicura la corretta gestione amministrativa di ferie e permessi secondo le procedure definite
Assicura la corretta gestione amministrativa di pratiche quali malattia e maternità
E’ responsabile della gestione delle buste paga (controllo, e archiviazione)
Gestione degli adempimenti annuali concernenti la gestione del personale dipendente, come modelli CU e degli adempimenti periodici
Si occupa di tutte le registrazioni contabili inerenti l’amministrazione del personale
Tiene i rapporti con il consulente del lavoro per la corretta gestione di tutti gli adempimenti fiscali e in merito alle variazioni della normativa di riferimento
Profilo ricercato
Laurea triennale e/o specialistica in Economia e studi equivalenti
Costituiscono titoli preferenziali: Master in amministrazione, finanza e controllo; master e/o corsi di amministrazione per la cooperazione internazionale; corsi di amministrazione del personale
Almeno 6 anni di esperienza nel ruolo
Solida esperienza in ambito contabile e amministrativo (partita doppia, registrazione contabili e del costo del personale)
Conoscenza operativa di gestionali contabili
Spiccate capacità organizzative finalizzate al raggiungimento degli obiettivi e al rispetto delle scadenze
Ottime capacità relazionali e di comunicazione
Ottime capacità al lavoro di squadra e a lavorare per processi
Spiccata predisposizione alla risoluzione dei problemi con flessibilità e proattività
Buona conoscenza della lingua inglese e del pacchetto Office
E’ desiderabile la conoscenza del settore delle Organizzazioni Non Governative
Conoscenza del CCNL del Terziario è un titolo preferenziale
Come candidarsi:
Si prega di inviare al seguente indirizzo email recruitment@ccm-italia.org il proprio CV non superiore alle tre (3) pagine e la lettera motivazionale. Si ricorda di inserire l’autorizzazione al trattamento dei dati personali e tre (3) nominativi per la richiesta di referenze con relativi contatti.
Si inviata ad indicare nell’oggetto dell’email “Desk Amministrativo e amministrazione del personale”
Tutte le candidature saranno prese in considerazione, solo quelle selezionate verranno contattate.
COUNTRY PROCUREMENT AND LOGISTICS COORDINATOR- SOUTH SUDAN
Location: Juba. Expected regular monitoring missions in the country
Contract duration: 1 year renewal based on results
Starting day: 15th of October 2018
Closing date for applications:31st August 2018
Duties and Responsibilities
The Country Procurement and Logistic Coordinator (CPLC) implements the procurement and logistic processes for the Organization in the Country, collaborating effectively with the Program Coordinators, the Administration and all logistic staff. The CPLC reports directly to the Country Administrator (CA).
The CPLC coordinates and supervises directly the logistic staff members based at Juba office
The CPLC is also in charge of team/individual capacity building of logistics staff members through specific training in stock management, fleet management and basic vehicle maintenance.
The CPLC is based at Juba office. Expected frequent missions to the field
Main Responsibilities
As Country Procurement
Ensures a proper CCM and Donors procurement procedures’ implementation, from purchasing form to selection of suppliers.
Supports the Project Coordinator to prepare quarterly procurement plans from all budgets, and consolidate them in overall plan for CCM.
According to the HQ authorized operational and financial plans, supports the Project Coordinators and Officers to prepare purchasing requisitions and tender dossiers timely. Also dispatches them to the potential suppliers following the technical requirements and procurement terms and conditions
Keeps updated the list of suppliers for goods and services required by the organisation based on performances quality delivered
Supports the Project Coordinators and the Office Managers to write contracts with suppliers in order to protect CCM interests and position, and to negotiate the best value for money
Undertakes market surveys on a regular base to obtain prices and competitive costs for service
Ensures to support the Project Coordinators in new suppliers’ research
As Logistics
Drivers and Vehicles
Plans and monitors the vehicles fleet, ensuring optimal use, in coordination with Project Coordinators and the Country Representative.
Supervises maintenance and repair vehicles in the country HQ and on the field
Supervises requested reports (logbook with kilometric analysis, costs of maintenance, cost per km, etc…)
Ensures National Laws regarding vehicles’ use has been respected
Customs clearance and shipment of goods to and from the country
Organises air and land shipment to all locations as requested by Country Representative and Project Coordinators
Prepares documents needed for shipment and delivery (packing list, waybills, delivery notes, goods receiving notes, customs notes)
Organises and follows-up shipment
Oversees custom clearance
Management of warehouses, facilities and appliances
Manages facilities and appliances at Juba CCM office
Ensures all devices (e.g. phones, radios, e-mail etc.) are working properly to unsure the communication system, respecting also radio license regulation.
Supervises and supports staff members on facilities and appliances management (e.g. providing information on maintenance)
Manages warehouses with the fully logistics staff members collaboration
Prepares accurate and up-to-date inventories of all CCM equipment and goods at Juba office according to the procedures and requirements set by the Administration Department (both for internal and for donor use).
Ensures quality checks and control on all items/services purchase by CCM SS.
Assurances the safety of goods and properties belonged to CCM at local HQ and adopts the procedures defined for the different places and projects
Supports staff members buildings’ supervision
Coordinates and ensures the maintenance and repair of all generators, communication equipment and IT equipment
Staff management
Supervises and manages operators, logistic personnel in the Country HQ, and on the field including regular visits
Monitors staff members tasks and duties
Organises regular meetings.
Organises and coordinates staff members transportation in the Country for work and R&R/leaving purposes
Other
Maintains documents concerning logistical matters well filed
Verifies and improves logistics and procurement procedures in the Country in cooperation with the HQs (tools, information systems, etc.)
In collaboration with CA and Country Rep., ensures the security guidelines are set up and regularly updated
Responds for every logistical aspects regarding the security management (fences, vehicles, security training/brief of staff, guards and security services)
Is available to offer support during deadlines and critical assignments, when requested by the management and CA.
Job profile
Requirements
Minimum 5 years of relevant work experience in Procurement and Logistics sector, within minimum two years as Coordinator
Solid experience with large program operations
Proven effectiveness in developing logistics policies, procedures and new programs
Strong goal-oriented mind
Excellent abilities to plan, organize and coordinate your tasks with positive and proactive attitude
Proven abilities to work under pressure, in remote areas and long hours, when requested
Excellent negotiation and communication skills
Excellent in timekeeping, meeting deadlines and working with
Proficiency in Microsoft Office
Demonstrated ability to work in a multi-disciplinary team
Fluency in both written and spoken English
Desirable requirements
Relevant academic background: Logistics, Procurement, or similar studies
Experience in low security countries/areas
Legal background for the writing of contracts
Knowledge of Italian
How to apply
Please, email your resume with references ‘details (max 3 pages) and your motivation letter (max 1 page) to recruitmentpvs@ccm-italia.org Please, to help the HR office to consider your application properly, specify in the email subject the vacancy title as follow Country_Procurement_Logistics_Coordinator_SS
Please, note every resume will be evaluated and only short-listed candidates will be contacted.
