AICS – Finance and administration – Sudan

AICS KHARTOUM sta selezionando un/a Finance and administration da inserire nella sua operatività in Sudan. Durata 12 mesi. Tipo contratto: Tempo det. Scadenza candidature 29/03/2024

Finance and administration Expert Low – 08/12303/2024

1. Planning, implementation and reporting of the financial budget of the Programme in collaboration with the Team Leader, AICS Khartoum Admin Coordinator and the collaboration of the M&E Officer.
2. Following the disbursement of instalments from the EU, the request for fund disbursement to the Khartoum headquarters and the partner UN Women.
3. Record expenses and currency movements and process reports through the dedicated application system (SIGOV –
   GECODELUE);
4. Supports the financial monitoring of grants, verifies the grant beneficiaries’ financial statements, and assists them in their
   expenditure reporting processes.
5. Preparations for the No Cost Extension request and the expected addendum in the first months of next year in coordination with the Team Leader and M&E.
6. Contributes to preparing the annual and final financial reports and supports them in any other financial reporting task and during the Audit procedures (internal and external).
7. Contribute to AICS expenditure reports and prepare the requests for payment to accompany each Annual Report to the EU.
8. Management of office expenditure administration in the States (Gedaref, Port Sudan, and Kassala) in coordination with the administrative assistants in the States, the Treasurer, and the Team Leader, and in collaboration with other administrators and project officers.
9. Initiating expenditure execution operations concerning procurement and grant contracts signed by the AICS Head of
   Office.
10. Assist with the audit procedures (internal and external).
11. Update on the past and current status of the GECODELUE accounting system (which has remained pending since 2021).
12. Request for disbursement of instalments from the EU.
13. Annual Financial Reporting of the project to the EU by January 31, 2024.
14. Financial and administrative closure of the project (including audit and final handover to the European Union and AICS).
15. Performs other duties as required.

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