CESVI – Administrator – Haiti

WORK CONTEXT

CESVI Haiti started its humanitarian operations in Haiti in 2009, programming is focused on food security, livelihood and economic empowerment, social protection, disaster risk reduction and emergency response. CESVI Haiti works in over 4 departments across the country. Community resilience is promoted throughout all programming. CESVI works in partnership with community partners; government partners and NGO partners.

Currently the Organization is working Port-au-Prince (PauP):In response to the impact of a deteriorating humanitarian situation in Haiti , CESVI, IN consortium with Goal and Avsi, implements a multi-sector response addressing the inflation-and violence-driven economic crisis, improving WASH practices and environmental sanitation conditions to control cholera spikes; and providing protection services to those affected by the recent upsurge in gang-related violence, as well as those at high-risk. CESVI brings its small-business promotion expertise to bear in the Livelihoods Restoration component: the project prioritize existing small neighborhood enterprise owners with grant assistance to recapitalize their businesses, as well as slightly larger enterprises that have been similarly starved of working capital, the project will promote establishment of Village Savings and Loan Associations to generate micro-flows of capital in the most vulnerable neighborhoods of Port-au-Prince.

Additional project is the House of Smiles, a children and youth recreational center in Wharf Jérémie, in Cité Soleil area. The center offers formal education and recreational activities, psychological counseling to children and adolescents. Thanks to the participation of other institutions and NGOs, the House of Smiles has become a reference for children and families in the community.

The collaboration will start in 2024, ASAP.

Duty station: Port au Prince

The Administrator must work in close collaboration with the Project Manager and Head of Mission. S/he will work with the local administrator, the local partners and the Project Accountant in Bergamo-HQ.

Job Purpose:

The Administrator is responsible to manage all aspects of the financial and administrative control and planning, in close coordination with the PM and HoM, to support the office in logistics and procurements.

Main tasks:

· accountancy of projects and preparation of all donor financial reports;

· ensure adequate controls over cash & bank management;

· manage the financial forecast update and schedule to meet the financial reporting requirements and deadlines specified by Cesvi HQs and donors, in coordination with PM and HoM;

· support the preparation of financial plans, forecasts, budget analysis, in coordination with PM and HoM;

· assist in the preparation of donor budgets, to ensure compliance with donor regulations and to ensure documentation for the country annual operating budget & revisions;

· closely monitor all administrative and financial activities and share analysis with the staff concerned;

· be responsible of the correct archive of documents and project’s goods;

· undertake regular field visits in order to assess the correspondence and coherence;

· attend meetings with UN Agencies representatives, EU representatives, local and international NGOs officers, private sector and civil society representatives, whenever required;

· support and supervise the logistics in procurements and purchase compliance with Cesvi guideline;

· manage the national staff admin, HR and logistics, coordinated with other projects and PM and HoM;

· participate in the review, monitoring and capacity building of local staff;

· support in the elaboration of project proposals, for the budgetary aspect.

• Degree in Economics, Political Science or related fields.
• 3 to 4 years’ working experience in a finance/accounting role overseas in the NGO sector.
• Strong budgeting and financial management skills.
• Accountancy skills and ability to prepare financial reports.
• Knowledge and experience in purchases and procedures (i.e. cash and goods distribution).
• Experience in managing grant contracts for emergency / post-emergency projects.
• Good knowledge of main donors’ administrative rules and procurement procedures (BHA, ECHO, UNHCR…)
• Ability to support, manage and develop capacity of national staff
• Good organizational and time management skills.
• Ability to work under pressure and with tight deadlines.
• Cross cultural awareness, sensitivity, and patience.
• Flexibility and with a positive attitude.
• Knowledge of French written and spoken.
• Knowledge of English.
• Computer literacy, particularly in Microsoft Office Programs as well as accounting packages & other database competencies.

DESIRABLE REQUIREMENTS

• Post graduate qualifications in management or related fields.
• Previous experience in Haiti or French speaking countries in Africa.
• Understanding of development issues and the organizational goals.
• Skills in developing, delivering and evaluating training for staff members.
• Experience in harsh working environments.
• Knowledge of Italian.

• Collaboration contract
• Salary range: 3200 – 3500 € gross monthly
• House Allowance (750€ / monthly)
• Insurance coverage