FONDAZIONE CESVI sta selezionando un/a Country Administrator da inserire nella sua operatività in Iraq. Durata 6 mesi. Tipo contratto: Co.co.co. Scadenza candidature 01/10/2023
WORK CONTEXT
CESVI has been working in Iraqi Kurdistan since 2018, focusing on the areas of Emergency Livelihoods, Multi-Purpose Cash Transfer, agriculture, food security, and protection/GBV activities to benefit the most vulnerable segments of the population: IDPs, refugees, and host communities.
CESVI currently has three offices in the Iraqi Kurdistan region: one coordination office in Erbil, one field office in Dohuk, and one in Sulaymaniyya.
Currently, CESVI is implementing two projects funded by AICS Amman (Italian Cooperation) in Emergency Livelihoods, Cash transfer responding to the needs created by the protracted humanitarian crisis and aggravated by the most recent economic crisis in favor of the most vulnerable sections of the population such as displaced persons.
CESVI is also implementing a Protection/GBV project in Erbil, Dohuk, Sulaymaniyya, and Halabja governorates. The project promotes access to quality integrated protection services while strengthening the community networks of civil society organizations engaged in response to gender-based violence.
Another project funded by the 8×1000 state will be launched in the coming months.
In 2024, a new representation and coordination office will be opened in Iraqi federal territory.
JOB DESCRIPTION
The collaboration is scheduled to start in November 2023.
The main work location will be Erbil (Iraqi Kurdistan), with frequent field visits throughout Iraqi Kurdistan and Federal Iraq.
The Country Administrator will report to the Emergency Area Manager in HQ and the Head of Mission (HoM) in the field. Close collaboration will be maintained with the Area Administrative Coordinator and CESVI staff in Iraq.
Main tasks and duties
1. Financial monitoring of the projects implemented in the Country
oMonthly verification of completeness of payment proofs received from the accountant, in coordination with Project Managers (PM)
oSupport the accountants in updating projects’ Prime entries
oMonthly updating of the Budget Forecast Update (BFU) in collaboration with PM.
oEvery two months, submission of BFU to HQ in collaboration with the PM and under the supervision of the HoM
oPrepare and Update Share costs plan on a quarterly basis in strict collaboration with HoM
oSupervision of local admin staff for petty cash, cash book, and bank book management, including verification and reconciliation.
oPrepare a draft of interim financial reports and final financial reports
oAssist each PM in the preparation of the cash flow needed and the requests for Funds to the HQ or Requests for Payment
oAssist each PM in the preparation of the procurement procedures and plans and their update
oOrganization of training meetings on administrative procedures for partners and local staff.
oSupport PM/HoM in budget drafting for new proposals
oTimely and accurate archive of project and office documents, in coordination with PM and HoM
2. Donors’ Audit and Expenditure verification and Country Audit for registration: Supervise the organization of all Donor’s Audit requests and Expenditure verification in coordination with HQ, according to CESVI’s external audit procedure
3. Support the efficient office management and logistics
oImplementation of Cesvi’s internal Procurement procedures in the Country, contributing to their enhancement in collaboration with the Operations Manager, HoM, and HQ.
oSupervise the Operations Manager in program and base procurement overall
oEnsure the correct management of Cesvi’s assets and inventory update
4. Guarantee the correct HR management for local staff
oApply Cesvi internal HR procedures in the Country and contribute to their update and improvement in collaboration with the HoM and HQ
oSupervise that staff contracts are defined according to local laws
5. Review of monthly payroll and salary disbursements
6. Verify the correct allocation of staff costs
7. Supervise that contracts are regularly registered by the competent authorities and that taxes and social insurance are deducted and deposited according to national tax regulation
8. Collaboration with HoM to develop a staff training plan
9. Ensuring the Recruitment Cycle is properly executed (posting vacancies, CV shortlisting, arranging interviews, maintaining candidate records, conducting reference checks, extending offers, sending rejection letters to unsuccessful applicants, updating recruitment reports
Essential requirements
-University degree in accounting, finance, economics, or related disciplines
-Minimum of 3 years experience in financial and administrative management of cooperation and development projects
-Strong skills in financial monitoring, planning, follow-up, budgeting, financial management, and accountancy.
-Good knowledge of key administrative rules, regulations, and reporting platforms of major national and international donors
-Proficiency in preparing financial reports, new budget proposals, forecasts, and financial planning
-Familiarity with managing grant contracts
-Experience in setting up and reinforcing procedures and systems for financial management and control, and reviewing them for efficiency when necessary
-Effective communication skills with the ability to collaborate and support local, expatriate, and partners staff
-Demonstrated attention to detail and ability to follow procedures
-Very flexible with a positive attitude
-Fluency in English, both written and spoken
-Computer literacy, particularly in Microsoft Office Programmes as well as accounting software and other database tools.
Desirable requirements
-Prior experience working within a complex country programme during emergency response or in a fragile state
-Knowledge of the Middle East and North Africa region (MENA region) and familiarity with the local context.
-Prior experience in financial management and reporting of projects funded by AICS (Italian cooperation) and UN agencies.
-Proficiency in developing, delivering, and evaluating training for staff members.
-Previous experience in managing external audits for implemented projects.
-Fluency in Italian, both written and spoken
- Salary range: 3.100€ > 3.400€ per month gross
- One round-trip flight
- Insurance coverage
- 350€ housing allowance
- Visa and work permit
SAFEGUARDING
CESVI has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.
CESVI commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.
HEALTH SAFEGUARDING
CESVI pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, in order to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation.
Please note: due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their applications.
