WEWORLD – Country Finance Manager – Mozambico

WeWorld sta selezionando un/a Country Finance Manager da inserire nella sua operatività in Mozambico. Durata 4 mesi. Scadenza candidature 09/09/2022

Country Finance Manager – Mozambico

Position: Country Finance Manager Mozambique

Location: Maputo

Type of contract: a first 4 (four) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed upon arrival on assignment); a second collaboration contract of 8 (eight) months renewable, following the positive evaluation of the first three months of contract.

Deadline: 09/09/2022

Starting date: ASAP

Gross Salary: to be defined according to the candidate’s profile

Description

WeWorld-GVC, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision. At present, the main donors are Italy (AICS), the EU (DG ECHO), UNICEF, OCHA, and Belgium (DGD).

Working context

WeWorld-GVC has been working in Mozambique since 2000 with development and emergency projects in the fields of education, food security and DRR in the provinces of Maputo, Gaza, Inhambane, Manica, Zambézia and Cabo Delgado. WeWorld-GVC carries out emergency projects in the provinces of Manica and Cabo Delgado; a three-year project to mitigate Niño drought effects in the province of Maputo starting in 2018 and in 2019 it has been intervening in response to IDAI and Kenneth cyclone to assist affected populations and in 2020 it has been intervening in response to COVID-19, social cohesion and peacebuilding in Cabo Delgado province.

At present, our main donors in the country are Italy (AICS), the EU (ECHO), the UN (UNICEF, WFP, UNDP and FAO) and Swiss Cooperation.

The Country Finance Manager will be responsible for the administrative management of the projects funded by different donors implemented in Mozambique. Their responsibilities include financial reports, accounting, verification of supporting documents, procurement, human resources, planning and budgeting. It is required to work in close cooperation with the Project Managers and the Country Representative.

MAIN TASKS AND RESPONSABILITIES

General Administration

Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
Monitor grant administration to ensure compliance with reporting and expenditure requirements
Supervise compliance of administrative documents and their proper filing
Ensure the smooth flow of administrative information and data to the HQ
Supervise flow of administrative information from project partners and the compliance with MoU
Design and implement administrative routines, procedures, and systems to increase efficiencies
Ensure compliance with Local Operational Manual, SOPs and develop procedures to implement organizational policies, including those related to HR management

Accounting

Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries

Financial Reporting

Support the preparation of financial reports, in coordination with HQ and administrative team, to ensure conformity with donors’ procedures
Supervise and approve annual financial report

Budget and planning

Collaborate with the Country Representative, Sectors Coordinators and Project Managers to develop budgets
Collaborate with the Project Managers and Sector Coordinators to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects
Monitor financial flows of the projects
Coordinate the preparation and constantly monitor/update of core budget of WeWorld-GVC in Mozambique

Procurement

Coordinate the preparation and launch of tender dossier
Check the proper filing of procurement procedures
Collaborate with Project Managers to update procurement tables
Verifies that all projects’ procurement dossier is complete, and supervises its correct archiving

Audit and Expenditure Verification

Ensure the timely preparation of all projects’ documents during audits and or project expenditure verifications
Collaborate to the management of financial audit performed on the projects
Supervise yearly financial audit on general accounting for local authorities
Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld-GVC administrative procedure

Human resources

Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building
Participate in analysing staffing needs & costs, compensation & benefits, and performance review practices
Supervise compliance with all WW-GVC employment regulations relating to payroll, health insurance, work insurance, employee benefits
Support Country Director to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations

REQUIREMENTS

Qualifications and Knowledge

Degree in Economics, Political Science or related fields
Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UE, UN, AICS)

Excellent knowledge of written and spoken Italian
Knowledge of written and spoken Portuguese/Spanish is preferred
Full professional competency in Microsoft Office Suite, especially Word, Excel and Outlook

Professional experience

At least 2 year of previous professional experience in similar roles

Skills and Abilities

Planning, reporting, monitoring and evaluation skills
Organization and teamwork skills
Ability to support and train staff to enhance skills
Proactive and dynamic attitude
Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
Good listening and communication skills
Positive attitude to work, self-reflective, motivated, inspired, collegial
Strong commitment to the Mission of WeWorld-GVC
Demonstrates integrity with regards to NGO values and ethical standards
Displays cultural, gender, religion, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism