Save the Children Italia sta selezionando un/a Special Projects Officer da inserire nella sua operatività in Italia . Durata 12 mesi. Scadenza candidature 19/07/2022
Special Projects Officer
AREA International Programmes & Advocacy – Portfolio Department
REFERENT Asia LAC/MEE Head of Unit
CSP LEVEL 3
CONTRACT TYPE Co.co. co.
ANNUAL GROSS SALARY 27.000/30.000 €
JOB PURPOSE
As member of the portfolio department, the Special Projects Officer (SPO) is responsible for the management of the assigned awards.
The SPO will be assigned a supporting role to other projects within the SC ITA Portfolio Countries but in need of special focus and attention beyond the Regional Programmes Senior Officer (RPSO) oversight (may be high risk, or with complex compliance, etc etc).
In the given countries and on the specific project, the Special Projects Officer has a key role in:
The Awards Management of the specific project;
Implementation monitoring;
Budget management and monitoring for the specific project;
Overall risk identification and management of the specific project
It is important to note that the overall portfolio strategy development and monitoring remains within the Head of Unit (HoU) and the relevant RSPO.
RESPONSIBILITIES
Key areas of responsibility
Oversees the “end to end” project and awards management cycle of the specific projects assigned
Carries out monitoring visits in the countries of implementation of the assigned projects
Ensures the timely creation of proposals, contracts and reports in support of quality programmes delivery within the Portfolio
Main interface with SCI Country Office (or Member) project staff
Contributes to the oversight and monitoring of the specific projects’ budget
Oversees and monitors the projects’ implementation budget
Identifies risks for implementation and mitigating measures (in coordination with the Grant Management Unit)
Ensure award compliance to all internal and external (SCI) administrative and Awards Management processes
Develops knowledge of in Country context and current issues in relation to delivery and operating platform in particular
Provides programmatic information of the specific projects to feed into donor engagement strategy and donor relation
May provide programmatic information of the specific projects to feed into production of content for engagement and donor relations/strategy, advocacy, technical and content management teams
Programme management
Monitors the given projects, providing input/advice to implementation teams in Country offices and raising red flags to the relevant Head of Unit where appropriate
Provides programmatic feedback to given project reports and coordinates review from Technical Support and Programme Quality department where appropriate
Leads into risk assessment process for the specific Cos or projects
Ensures general compliance with Donors requirements (in coordination with the Grant Unit for financial specific ones), as well as SC Italy internal and SCI standards and provides advice/support to COs
Liaises with the Grant Unit to ensure all relevant documentation is donor-ready (Narrative Report, Amendment Request; Work plan etc)
Liaises with technical team to facilitate delivery of technical support and identification of good practices and opportunities of learning within programmes in the Regional portfolio
Manages the overall Award Management processes and systems
Responsible for all the administrative process linked to the creating, monitoring and close out of the given awards, including the creation of codes, folders and database on server of project information
Contributes to the effective coordination with other departments (Coms, Marketing, Domestic Program) if needs arise on the given projects
Supports ad hoc work on relevant humanitarian responses, shall the need arise
Contributes to the recruitment of project staff when needed
Supports the identification of good practices and innovative approaches within the portfolio
Conducts ad hoc in-country visits, according to project needs
Financial management and monitoring:
Contributes to the design, oversight and monitoring of SC Italy budget for the assigned geographic areas area or projects
Supports the Regional HoUs in monitoring of sources of funds for the Regional Units;
In close coordination with the Grant Management Unit, contributes to budgets monitoring, including monitoring of budget variances and assessing amendments for the given projects
In close coordination with Grant Management Unit, contributes to consistency check between budgets and projects planning/narrative documentation
In strict coordination with of the Grant Management Unit, contributes to the analysis of the financial report (over/underspent) (main focus on private-funds)
Support the Finance team in the final reconciliation, liaising with COs if necessary
Programme development & donor engagament/fundraising
In coordination with the HoU, supports the business development and engagement with institutional (and private donors if necessary) for the specific projects;
Provides supports in the definition of new opportunities, and assess feasibility and relevance to context
Supports in the proposal development in given countries and/or for strategic donor opportunities through the review and appraisal of project proposals, in coordination with technical and proposal development staff as appropriate
Carries out analysis of funding opportunities in order to contribute to internal decision making process (Go/No-Go).
QUALIFICATIONS AND EXPERIENCE
Fluent in Italian, English and French
Thorough knowledge of project cycle management and budget management
At least 5 years of progressive working experience in development /humanitarian aid, in a programme management similar role.
Estensive experience in managing awards funded by institutional donors (both development and humanitarian)
Experience in managing complex and large size grants, including consortia
Problem solving skills
Negotiation skills
Flexibility and adaptation skills
