INTERSOS – Programme Coordinator – Paesi vari

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference
Job Title: Programme Coordinator
Code: SR-999-2345
Duty station: Various Locations
Starting date: 01/03/2021
Contract duration: 12 months (4 months probation contract)
Reporting to: Head of Mission
Supervision of: Depending on the mission
Dependents: Non-family duty station

General context of the project
Depending on the mission.
INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts.

General purpose of the position
The Country Programme Coordinator will be responsible to support the mission in the development, implementation, and monitoring of the country program, in line with INTERSOS Country Strategy, plans, and policies, and in strong coordination with the Head of mission. The program coordinator will be in charge of supervision of national PM and/or activity coordinators including supervision of work plans and budget expenditures.
The Program Coordinator will support the missions in the startup of new humanitarian interventions, identification, and design of new proposals in coordination with INTERSOS technical referents while ensuring regular engagement with local stakeholders and main donors at the mission level.

Main responsibilities and tasks
Key responsibilities:

• Play a key role in the development and definition of the Country Strategy of the mission under the supervision and coordination of the HoM
• Under the supervision of the HoM, lead the development of new concept notes and project proposals (design of the project rationale, log frame, narrative, and budget in cooperation with the finance department) in collaboration with technical referents
• Supervise, coordinate and provide quality support to INTERSOS Project Managers and/or activity coordinators in the country
• Ensuring supervision and control of project work plans, indicators, and budgets.
• Ensuring a quality implementation of INTERSOS country program in coordination with INTERSOS Technical Referents
• Coordinate and supervise the timely and quality submission of reports to donors with the support of the Deputy Regional Director
• Coordinate and maintain relations and supervision of activities with the Consortium members
• Represent INTERSOS in relevant meetings**Project implementation, reporting, and quality control:**
• Supervise, support in the preparation, and keep up to date work plans and related financial plans of projects in coordination with the Programme Manager and with the contribution of Project Managers and activity coordinators and relevant team members, ensuring timely and quality implementation
• Final Responsible for preparation work plans and related financial plans of projects
• Guarantee the application of INTERSOS procedures and donor’s rules for reporting and implementation, in collaboration with the HoM
• With the support of the Country Finance Coordinator, supervise the management of budgets in line with donor and INTERSOS guidelines, supporting budget and program revisions when needed
• Provide support and supervision to the Project Managers through regular field visits, meeting with the staff and the line managers, preparing and supervising in coordination with the Programme Manager the planning of the activities and programs
• In coordination with HoM, ensure all reports are properly drafted and submitted on time to donors**Human Resources:**
• Supervise the Project Managers and activity coordinators and ensure a regular evaluation through the Internal Review Process (IRP) tools
• In line with the INTERSOS Policies and in collaboration with the HR department, support the HoM in recruiting, supervising and evaluating of the PM and activity coordinators
• Together with the HoM, ensure that PMs and activity coordinators respect INTERSOS rules and regulations and adhere to INTERSOS Fundamental Charter Values and Code of Ethics**Strategy Development and Fundraising:**
• Support the Head of Mission in the development, implementation, and evaluation of the mission strategy and program, providing updated information, inputs, and recommendation for new and ongoing interventions in the country.
• In cooperation with the HoM, national staff, and HQ departments, contribute to the design of a Country Strategy, in line with INTERSOS Global Strategy
• Lead the design and drafting of potential funding opportunities and the new project proposals in coordination with Technical referents**Monitor, Evaluation, and Supervision:**
• Provide guidance and support to Project Managers and activity coordinators on the work planning, budgets, and spending
• Under the supervision of the HoM, monitor the level of progress achieved by each project and ensure targets are met
• Support Project Managers and activity coordinators in planning and monitoring the implementation of activities and achievement of results
• Provide supervision, ensure compilation, follow up and feedback on the monthly Project Appraisal Tool (PAT), both at a technical and financial level
• Ensure high-quality donor reporting standards through the revision of reports prepared by the PMs and activity coordinators.
• Guarantee regular updates of projects IMP sections**Representation, Coordination, and Advocacy:**
• In coordination with the HoM, establish and maintain collaborative relations with donors, project stakeholders, and other organizations working in the project areas
• Together with the HoM and INTERSOS Technical referents, participate in meetings with relevant donors programs and finance officers at the central or field level.
• Proactively participate in relevant coordination meetings at the national and sub-national level**Other objectives and duties:**
• Upon request of the Head of Mission and based on needs of the mission for the effective implementation and quality of the strategy and programmes

Required profile and experience
Education
Advanced university degree in humanitarian related field (international relation, social studies, IHL, IHRL)

Professional Experience
Minimum of 4 years of relevant work experience at a similar position (proposal writing) in a humanitarian context

Professional Requirements

• Strong and proven understanding of the humanitarian operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in a humanitarian context
• Strong knowledge of institutional donor’s procedures
• Very strong skills in computer (Excel) and admin/finance procedures
• Proven experience in the management of EU, UN, USAID, and ECHO funds.
• Highly able to keep confidentiality
• Able to work independently
• Risk management knowledge is an asset
• Organization skills, delegation, and empowerment approach of the supervised team
• Ability to define country and program strategies
• Ability to administer funds, logistics and human resources
• Demonstrated leadership and interpersonal skills
• Readiness to commit and adhere to the values, mission and vision of INTERSOS
• Previous proven experience in proposal writing from secondary data will be considered an advantage**Languages**
  Fluent English and Spanish are mandatory

Personal Requirements

• Proactiveness and strong problem-solving approach
• Flexibility to adapt to a dynamic context and to the volume of work
• Strong team spirit, comfortable in a multi-cultural environment
• Ability to work and adapt in different environments
• High reactivity to unexpected demands
• Capacity to work under stress and meets the deadlines
• Very strong interpersonal skills: strong communication and diplomatic skills