ASIA – Responsabile Programma/Rappresentante Paese – Mongolia

ASIA sta selezionando un/a Responsabile Programma/Rappresentante Paese da inserire nella sua operatività in Mongolia. Durata 9 mesi. Scadenza candidature 22/08/2021

Responsabile Programma/Rappresentante Paese – Mongolia

COVID19 situation:

As of 7 June, total number of confirmed cases reached 66 443, the total number of recovered patients was 54 081 and total number of COVID-19 related deaths was 313, according to EU sources. Mongolia was one of the first countries to close its borders, in early March 2020 and is now opening.

POSITION LOCATION AND RELATIONSHIPS

Area/department: International Projects

Based in: Ulaanbaatar with frequent visits in the field (Sukhbaatar Province mainly)

Internal relations: HQ and ASIA Local Staff

External relations: Local authorities (Province, Aimag and Soums actors) & other key stakeholders – International NGOs – Donors

New Position? YES

Position length: 9 months

Allocation: Projects

Nationality: Italian

Reference range gross salary/month: Max 2300 Euro/month according to the experience

Also provided: VISA costs, round trip flight to Mongolia, SISCOS insurance, support for rental costs.

CONTEXT

ASIA operates for the preservation of the identity and the historical and cultural heritage of the peoples of the Himalayan area, with particular attention to the people of Himalayan Region, and promotes processes of economic, social and health development centered on the local peoples with their own human, cultural and environmental resources. ASIA works also in Myanmar, Nepal, and India. For further information: http://asia-ngo.org/en/

ASIA established a local office in Mongolia in December 2016 and obtained the registration in the Country in 2017. Being the local office without expatriate staff for 2 years, the selected person will be in charge to reopen and reinforce ASIA office.

To date, ASIA staff in Mongolia is composed by:

1 Administrative Officer (part time)

To hire:

1 Project Manager Junior,
1 translator/interpreter,
1 logistician,
1 Technical Assistant

Name of main project to implement: “From the village to the world – Filling the gap on media literacy in Mongolian rural area”. The project plans an intervention in the province of Sukhbaatar, in the east of Mongolia, an area where ASIA has been working since 2016. In particular, the activities will be carried out in 4 soums: Uulbayan, Asgat, Khalzan, Dariganga. The general objective of the project is to promote the development of the inhabited centres of the remote areas of the Province of Sukhbaatar and to reduce migration towards the capital. This objective will be achieved through the specific objective of improving IT skills and internet access for teachers and students in 13 districts of Sukhbaatar province in Mongolia. The promotion of education is one of the priority areas of intervention for ASIA, which it believes should be implemented through activities that strengthen local skills in the face of current challenges, while respecting local cultural integrity. Furthermore, the proposed project is part of a broader ASIA strategy to support the resilience of the most vulnerable communities, also with the aim of increasing employment opportunities and decreasing migration to the capital, and it also fits well in the vision of the EU where media literacy is an essential contribution to the cultural development and progress of a democratic society.

PROFILE REQUIRED

3.1 Competences

Deontology: X

Motivation: X

Teamwork: X

Organization and Planning: X

Results focused: X

Stress resistance: X

Adaptability and Flexibility: X

Effective communication: X

Problem solving: X

Negotiation: X

Innovation and creativity: X

Strategic vision: X

3.2 Knowledge and experience required:

Academic background:

University degree (5 years or 3+2) or Master Degree in International Cooperation, Political Science, Social Sciences and relevant sectors for ASIA
(background in Project Cycle Management is an asset)

Management: Strong management skills and proved knowledge of the procedures of the main national and international donors

Personal Abilities:

Strong ability in coordination and teamwork
Attitude to play a leadership role
Excellent communication skill and sensitivity in dealing with local institutions on critical issues
Dynamic and willing to take initiative to complete tasks assigned
Ability to work for goals in compliance with deadlines
Problem solving skills and strong resistance to stress
Strong commitment to the Mission of ASIA, genuine interest for international cooperation development topics and curious of the surrounding cultural contexts

Previous experience (at least 2 years):

Humanitarian experience
Experience in coordination of development projects
Experience in the field
Previous experience in Asia is an asset

Organization knowledge: Excellent ability in planning, monitoring and controlling project activities

Languages: Italian (native), English (at least B2 level)

IT systems: Computer skills including Windows and Microsoft Office/Excel

Mobility (national/ international): Flexible with respect to working hours and place of work.

POSITION DESCRIPTION

Management

To represent ASIA Mongolia
To organize ASIA office (logistic facility, purchasing of equipment, selection of personnel)
Supervision of all staff of ASIA Mongolia
Design, establish, plan, oversee and maintain a regular monitoring and evaluation system for all activities of the project, in consultation with HQ
Ensure the execution of the project activities in close cooperation with Implementing Partners and beneficiaries
To monitor if the achievements of the project activities are in line with the project objectives and results and, in case of discrepancies, to propose feasible solutions
Ensure that the project activities are effectively delivered according to project plans and timeframe
Ensure that financial and logistical management of the project adhere to ASIA and donor regulations
Conduct regular field monitoring visit (around 1 weeks per month)
Submit regular technical reports related to project activities to HQ, using ASIA templates
Report on a monthly basis the achievements and difficulties of the projects, using ASIA templates
Facilitate coordination efforts with all key stakeholders
Work closely with technical consultant expert(s) to incorporate advice and recommendations into project delivery
Ensure capitalization of programs documentation (including assessment reports, methodology, beneficiary selection and list, distribution reports, etc…)
Evaluate the relevance and appropriateness of the intervention in view of the evolution of the context and needs; propose necessary adjustments to projects in consultation Implementing Partners

Financial Management

In full compliance with local staff and Roma HQ, ensure the administrative management of the programs and country office related to: contracts, financial and accountancy (including the accounting control, financial reporting, procurement procedures, etc.), budget forecasting and monitoring, cash flow;
Work closely with ASIA Administrative Officer to ensure that the expenses are eligible according to the project budget
Ensure optimal use of project funds, according to the budget lines of the planned project objectives and activities
Ensure adherence and compliance to ASIA and donor’s financial and procurement guidelines
Preparation of financial reports and budgeting of any future initiatives

Promoting and institutionalizing of ASIA management tools

Use PROMO (Project Monitoring file) tool on a monthly basis
Update PROMO tool on a monthly basis online with financial projections for the project
Actively promote ASIA management tools among staff to adopt their usage in daily work

Project development

Gather and collate all pertinent information and data to support the design of further interventions/projects
Identify partners and projects: identify reliable partners, supervise them in drafting the project proposals to be submitted to donors and to local authorities;
Meet local and international partners and possible donors (Italian Embassy, UN, Other Embassies, International NGOs, local NGOs);
Networking: to manage the relationship with the local authorities
Work together with local and international experts and stakeholders to identify new proposal of interventions
Provide recommendations to Desk HQ for future projects
Support the HQ to design new projects’ proposals