WeWorld – Country Finance Manager – Mozambico

WeWorld sta selezionando un/a Country Finance Manager da inserire nella sua operatività in Mozambico. Durata 12 mesi. Scadenza candidature 12/05/2021

Position: Country Finance Manager Mozambique

Line Manager: Country Representative

Location: Pemba with regular travels to projects areas and Chimoio and Maputo office

Type of contract: a first 3 (three) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Country Representative upon arrival on assignment); a second collaboration contract of 9 (nine) months renewable, following the positive evaluation of the first three months of contract.

Deadline: 12/05/2021

Starting date: July 2021

Gross Salary: to be defined according to the candidate’s profile

Description

WeWorld-GVC, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision. At present, the main donors are Italy (AICS), the EU (DG ECHO), UNICEF, OCHA, and Belgium (DGD).

Working context

WeWorld-GVC has been working in Mozambique since 2000 with development and emergency projects in the fields of education, food security and DRR in the provinces of Maputo, Gaza, Inhambane, Manica, Zambézia and Cabo Delgado. WeWorld-GVC carries out emergency projects in the provinces of Manica and Cabo Delgado; a three-year project to mitigate Niño drought effects in the province of Maputo starting in 2018 and in 2019 it has been intervening in response to IDAI and Kenneth cyclone to assist affected populations and in 2020 it has been intervening in response to COVID-19, social cohesion and peacebuilding in Cabo Delgado province. At present, our main donors in the country are Italy (AICS), the EU (ECHO), the UN (UNICEF, WFP, UNDP and FAO) and Swiss Cooperation.

Job description

WeWorld-GVC is recruiting a Country Finance Manager (CFM) who works under the general direction of the Country Representative. The role of the Country Finance Manager requires the management and responsibility of all administrative and accounting processes of the Country programs.

Main tasks and responsibilities

General Administration

Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
Monitor grant administration to ensure compliance with reporting and expenditure requirements
Supervise compliance of administrative documents and their proper filing
Ensure the smooth flow of administrative information and data to the HQ
Supervise flow of administrative information from project partners and the compliance with MoU

Accounting

Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries

Financial Reporting

Support the preparation of financial reports, in coordination with HQ and administrative team, to ensure conformity with donors’ procedures
Supervise and approve annual financial report

Budget And Planning

Collaborate with the Country Representative, Sectors Coordinators and Project Managers to develop budgets
Collaborate with the Project Managers and Sector Coordinators to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects
Monitor financial flows of the projects
Coordinate the preparation and constantly monitor/update of core budget of WeWorld-GVC in Mozambique

Audit Process

Collaborate to the management of financial audit performed on the projects
Supervise yearly financial audit on general accounting for local authorities
Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld-GVC administrative procedure

Procurement

Coordinate the preparation and launch of tender dossier
Check the proper filing of procurement procedures
Collaborate with Project Managers to update procurement tables

Procedure

Design and implement administrative routines, procedures, and systems to increase efficiencies
Ensure compliance with Local Operational Manual and develop procedures to implement organizational policies, including those related to HR management

Managing Team

Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building
Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
Supervise compliance with all WeWorld-GVC employment regulations relating to payroll, health insurance, work insurance, employee benefits
Support Country Representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, rest days, overtime and contractual obligations

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

Degree in Economics, Political Science or related fields
Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UE, UN, AICS)
Fluency in English both written and verbal

Fluency in Portuguese or Spanish both written and verbal
Valid and clean driving license
Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint

Professional Experience

At least 3 years of relevant working experience in a finance/accounting role overseas in the NGO sector
Experience in budgeting and budget monitoring
Experience in managing grant contracts for emergency/post-emergency projects
Proven experience in coordinating and manage relationships with international and local partner organizations and donors

Skills and Abilities

Problem-solver approach with demonstrated resourcefulness in setting priorities and creating efficiencies
Strong commitment to the Mission of WeWorld-GVC, genuine interest for international cooperation development topics
Good verbal and written communication, interpersonal and team skills
Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
Accountancy skills and ability to prepare financial reports

DESIRABLE REQUIREMENTS