CCM – Comitato Collaborazione Medica sta selezionando un/a Operation Manager da inserire nella sua operatività in Sud Sudan. Durata 12 mesi. Scadenza candidature 15/12/2019
Operation Manager – Sud Sudan
NGO: Comitato Collaborazione Medica
Location: 30% Juba, 70% in the field’ sites as needed
Contract duration: ne year (possible extension)
Start date of contract: ASAP
Closing date for applications: 15 December 2019
CCM (Comitato Collaborazione Medica) is an Italian NGO operating in Burundi, Ethiopia, Kenya, Somalia, South Sudan and Uganda, specialized in the implementation of health-related projects in both humanitarian and development context. CCM presence in South Sudan dates back to 1983, our action focuses on supporting the local health system through the strengthening of health care facilities both at primary and secondary level. CCM works in Greater Tonj, Twic and Greater Kapoeta.
For further information on the organization, please visit the website at www.ccm-italia.org.
Duties and Responsibilities
The Operation Manager – reporting hierarchically to the CR – and technically collaborating with the Country Health Advisor, the Country Administrator and Procurement Officer – will provide the technical lead to ensure the optimal coordination and management of human resources required for the effective and efficient implementation of the following job duties and responsibilities:
1. Project Implementation Follow-up:
a) Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
b) Monitor output achievement, cash burn rates and ensure a time completion of projects through regular coordination meetings with the PMs
c) Ensure that relevant project information are up-to-date and available for reporting purposes
d) Ensure coordination and complementarity amongst projects within the area of intervention
e) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
f) Advise Project Managers to adapt projects according to monitoring and evaluation findings
g) Ensure beneficiary feedback mechanisms are in place
h) Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
2. Finance Management
a) Control project budgets at area level to avoid under/over spending
b) Ensure accurate budget forecasting and efficient cash flow management
c) Ensure timely and accurate area finance reporting
3. Networking, positioning and general representation:
a) Participate in donor meetings at area level and communicate relevant information to PMs, Country Rep, and other relevant staff
b) Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of CCM
c) Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for CCM’s activities at area level
d) Ensure CCM is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
4. Proposal development
a) Lead assessment(s) at area level to ensure proposals are relevant
b) Support the Project Development Department in proposal conceptualisation (problem statement, log frame) within the framework of the country, regional and global strategy
c) Contribute to budget design ensure budget needs at area level have been taken into consideration
5. Management and Internal Coordination
Staff Management:
a) Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
b) Promote team building, productivity and staff welfare
c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
d) Manage interpersonal conflicts among staff at area level
Internal Coordination:
a) Facilitate interdepartmental communication and information sharing for a positive working environment at both head and field level offices
Job profile
Requirements
- Relevant education in a field such as international development, economics, emergency operations, humanitarian programming;
- At least 5 years of relevant work experience in managing project administration, human resource systems, procurement and logistics with NGOs in complex emergencies, previous experience in South Sudan desirable;
- Demonstrated experience in programme planning, budgeting, implementation and review;
- Knowledge of donor regulations including DFID, OCHA, UNICEF, WFP,etc.
- Ability to work well under pressure and independently and to meet deadlines;
- Effective verbal and written communication in English and proficiency in Microsoft Office applications;
- Strong negotiation and interpersonal skills;
- High capacity to cope with stress also in volatile and highly insecure contexts;
- Excellent oral and written English skills required.
How to apply
Please, email your resume with references ‘details (max 4 pages) and your motivation letter (max 1 page) to recruitmentpvs@ccm-italia.org
Title as follows: Operations Manager _South Sudan
Please Note: Only short- listed candidates will be called for interviews. Due to the urgency of this position, candidates will be shortlisted on a rolling basis and the position will be assigned as soon as the best candidate is identified, this may be before the application deadline. Qualified female candidate are encouraged to apply.
